Catering Specialist

Mistakes to Avoid When Hiring Event Staffing Companies


The success of your event largely depends on the event staffing company you hire to help you out. If you hire a company who is not properly trained or a company that does not have experience in the type of event you plan to hold, then you will find that the entire day is a mess and your guests will leave upset at the disorganization. The event staff that you hire represents your business and it is crucial that they understand your business, your customers, and how to properly handle any event. Below, we will go over some of the mistakes you need to avoid when you hire your event staffing company.

1. Taking a Long Time to Decide

While this may seem like the opposite of a mistake, what happens when you take too long to choose a company is that their best team members have already been swooped up and placed on other events. If you take two weeks to make a decision about whether or not to hire the company, you may be left with new employees and employees that other events did not want. It is crucial that you make a decision quickly or within a couple of days to ensure you secure the best staffers for your event.

2. Not Knowing Your Needs

It cannot be stressed enough that you need to know your needs when it comes to your event. If you hire too little staff members or you underestimate the size and capacity of the event, you may find that you are understaffed or that you have too many staff and are paying for too much coverage. Check in with your toronto catering specialist to align on what staff will be sent on their dime as part of the catering budget.

You need to sit down and determine the size of the event, the size of the event facility, and the length of the event. Only then, can you determine how many event staffers you will need.

3. Forgetting Event Staffers Represent Your Company

One of the biggest mistakes any company can make is that they forget the event staffing company they hire represents their company. The staffers you hire will be the face of your company. Your employees, customers, and prospects will meet these event staffers first and gain an impression of your company based on them.

It is crucial that you make sure the event staffers you hire fit within your brand and represent your company the way you want them to. It is also important that you ask the event staffing company for updated images of the staffers, so that you can determine if they will meet your needs. For example, a scruffy beard and unkempt hair is not the ideal look if you are looking for event staffers for your wedding.

Lastly, you should always interview the event staffers before they show up to your event. While you may not be able to meet them in person, you should be able to interview them, at minimum, over the phone.

4. Not Allocating Enough Money

Event staff are not cheap and you should not expect to pay them pennies for the work that they perform. If you do, then you will find yourself left desiring more. The quality of the event staff is directly related to the amount of money that they are being paid for the event.

If you are tempted to hire random people to sub in place of true experienced event staff, you may want to rethink your decision, especially if you want your event to be the best that it can be.

5. Focusing Only on Looks

Above, we mentioned that your event staffers are the face of your company and that you need to make sure they fit the part when you hire them. This does not mean that you should place all of your attention on physical looks. Some companies look for event staffers who are physically attractive and this does not necessarily mean that the individual will perform better than someone else who is not physically attractive to you. It is vital that you pay attention to the staffer’s experience and credentials and not just the way that they look.

Hire the Right Event Staffing Company Today


If you are looking for an event staffing company, make sure that you do not make any of the mistakes above. It is important that you hire only the best in the area because your event staff team will represent you and your company. 

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